Health Form, Health Declarations & Safety
You MUST complete a PARQ health questionnaire before working out. If after discussion with your coach he or she concludes that you have any serious health issues you will need written permission from your GP prior before commencing training.
If you have any medical issues that you feel might affect you exercising please consult your GP before joining us and take a copy of our PARQ with you.
It is your responsibility to ensure that you are in good health and do not suffer from any condition or physical impairment which could prevent you from completing a training session safely.
You must notify your coach prior to commencing any session of any changes in your condition or any physical impairment that might affect you.
If you have a condition that might affect you but your GP gives you the go ahead please get them to attach a signed and dated consent note on headed paper from your surgery and staple it to your PARQ.
If your health changes at any time whilst you are participating in training activities you must inform 40 Plus Fitness Club so we can update your PARQ.
Appropriate footwear and clothing must be worn at all times.
6 week plus any other short term promotions are payable by card or BACS.
Monthly recurring payments are taken by direct debit on the 1st of the month unless otherwise agreed.
Paid in full deals are taken by card or BACS for the alloted time and no further payments will be taken for that period.
We reserve the right to increase fees and if an increase occurs you will be given 3 months notice of the changes.
We use Gocardless for monthly payments and Stripe for 6 week and other short term group programmes.
We regret that we dont take cash payments.
6 Week Transformation
On signing up you agree to our full terms as applicable.
This is our entry programme for our large group training.
You can attend up to 3 workouts per week between Monday to Friday for the duration and attend our Saturday bonus sessions when they run.
Your 6 week investment also includes your resources and access to our private Facebook group.
There is a one off payment for the programme with no long term commitment.
If there are any Bank holidays during your 6 week programme you can add these onto the end as we dont run our large group format on public holidays. This can typically happen over Easter.
On signing up you agree to our full terms as applicable.
Many of our clients stay with us long term and if you wish to join us as a member after your first 6 weeks, membership is on a rolling monthly basis by direct debit.
Your monthly investment also includes your resources and access to our private Facebook group which is available to you throughout the year.
Sessions cannot be carried over from one month to the next and there are no part payment deals.
Paid In Full Memberships
On signing up you agree to our full terms as applicable.
There are only a limited number of paid in full 12 month memberships available at any one time.
Paid in full memberships are non refundable. However if we were to say move the premises to another part of town that was too far for you to continue with your programme you would be refunded the appropriate amount for the time remaining.
Your paid in full investment also includes your resources and access to our private Facebook group which is available to you throughout the year.
It is your resposibililty to attend sessions and make the most of your paid in full membership.
If you decide to stay with us after your 6 week entry programme, your 40 Plus Fitness Club group membership entitles you to up to 3 weekly workouts, Monday to Friday.
We run a progressive, results and commitment focused programme and regret that we do not offer pay as you go or part time memberships.
Our group programme runs to a 47 week format at £15 per week.
So you are only charged for 47 weeks out of 52 and to keep it simple these are divided into 12 monthly payments of £59.
That leaves 5 weeks for which you are not charged and includes yours and our holidays.
We shutdown at Christmas and New Year for around a week.
And please note we do not run our group training on Bank Holidays.
Any Saturday mornings we run are 'bonus' workouts and are not part of your main format and we will always post ahead of time if we are running one.
We run these to enhance your training experience, but please dont expect them.
We will post on a Wednesday evening (Thursday at the latest) in our Facebook group if we are running a Saturday session.
This is the most efficient way for us manage the sessions, so please check the group to aviod disapointment.
If you decide to cancel prior to your first day then you will be entitled to a full refund on your 6 week entry programme.
No refunds will be given once your 6 week or monthly programme has started except where there are extenuating circumstances and this will be dealt with on an individual case basis.
There are no refunds on discounted paid in full deals except if we were to move locations.
1-2-1 and Semi Private Training
Our 8 week Transformation (1-2-1) is a paid in full programme with an option to train 2 or 3 times per week. On completion you can move to membership.
Our 4 week Foundation (Semi Private) is a paid in full programme with 2 sessions per week. On completion you can move to membership.
Please note that the personal trainers that work in the 40 Plus Fitness Studio are all self employed.
We pay them for hosting our large group programme but all 1-2-1 and Semi Private training they run is their own.
We may market to help them to build their businesses through our 8 Week Transformation and 4 Week Foundation, but all payments are made directly to them.
Trials & Other Promotions
We may periodically offer trial periods or other short terms promotions.
Please note that if you join us via one of these, that your trial or promotion period does not count towards your monthly or paid in full commitment should you decide to stay with us on its completion.
You are free to remove yourself from 40 Plus Fitness Club on completion of your monthly or paid in full commitment (if you have paid in full then its your resposiblity to make good use of your time with us).
After this if you do not wish to continue with us we ask that that you give us notice no later than the 20th of the month by Facebook message, in person, phone or text to: 07889 362190 or email to: email@example.com saying you want to cancel your membership, or you will be liable to pay for the following month.
Please note if you just cancel your direct debit after the 20th of the month without contacting us, you will still be liable for the next months payment.
If you have extenuating circumstances and you can no longer attend 40 Plus Fitness Club please get in touch with us to discuss what you need to do to cancel your account with us or put it on hold as appropriate.
Negative Behaviour & Our Rights
40 Plus Fitness Club reserves the right to cancel your membership with immediate effect if:
- you prove uncoachable and have conflict with our approach and systems.
- you are no longer the right fit for our programme.
- you exhibit controlling behaviour and/or undermine any of our coaches and clients.
- your behaviour and/or your attitude be deemed negative towards our members, our coaches or our community.
Should your membership be cancelled we will repay you any unused time you have left.
40 Plus Fitness Club reserves the right to not take you on as a client if we feel that you are not the right fit for our programme and/or that it is not the right choice for you and we will always suggest an alternative.
Should your coach be ill and not be available for a session, you will be informed of this via the private Facebook group. We suggest you always check into the Facebok group to avoid disappointment.
If you are not a Facebook user then please give your coach your mobile number or best contact so we can let you know.
If you train at 6am we recommend you give your coach your mobile number to let you know as we understand you may not check the group at that time of day.
Should your coach be off due to illness for a prolonged period and no cover is available a suitable arrangement will be discussed and made with all members but please not this does not apply to the 'odd day' - everyone gets sick, even trainers and please remember we work to a 47 week format which leaves 5 weeks that you do not pay for, so you are not losing out.
Should you be ill or need to be away from training for a prolonged period for medical, health or personal reasons please get in contact and we discuss cancelling your account or freezing it for a given period as appropriate.
Cancelling & Re-scheduling Sessions
Although every attempt will be made not to do so, 40 Plus Fitness Club reserves the right to cancel or reschedule sessions.
Should a session be cancelled and no cover is available, please remember we work to a 47 week format which leaves 5 weeks that you do not pay for, so you are not losing out.
We also reserve the right to adapt our class structure, timetables and the number of weekly sessions delivered.
We are not registered dieticians or nutritionists and at no time will we tell you to follow a particular diet or go beyond the scope of healthy eating advice.
As part of your membership you will a be given a copy of Kierans book which contains a generic nutrition plan based on the 'elimination diet' protocols, plus some recipe books, all in PDF format.
We may also educate you around different nutritional approaches some of which may involve counting macros and/or calories.
At no time will we tell you to follow a particular approach, however should you ask for additional advice, we will only suggest which one(s) we feel will benefit you most according to the outcomes you want to achieve and should you choose to follow them, this is undertaken entirely by your own choice, under your own free will, and at your own risk.
Also please note that individual results can vary.
If you have an intolerance or special dietary needs then we strongly recommend that you consult your GP before starting any of our plans and seek out the help of a nutritionist where appropriate.
Documents & Resources
All nutrition plans and other downloadable PDF documents and the information contained within them is for personal use. Distribution, publication or resale are not permitted.
40 Plus Fitness Club will take photographs and video footage for marketing purposes. We will do everything we can to accommodate your wishes if you do not wish to be the star of the show, otherwise by joining 40 Plus Fitness Club you are deemed to have agreed to their use and will help by offering short written and/or video testimonials of your experiences if asked and appropriate.
We aim to offer the best service possible and we add a huge amount of value to our memberships through added extras such as healthy eating advice, recipes books, seminars and our Facebook group.
If however you feel that your needs have not been met or our service has not been up to scratch then please get in touch with us and we will do whatever it takes to remedy the situation.
N.B. We reserve the right to update and amend these terms as appropropriate and notification will be given in the event of any significant changes being made.
Last updated: 29/03/19 (only minor updates)
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